Multi-day, multi-room conferences and summits across Texas. Keynotes, breakouts, the exhibit hall, the awards dinner, and the hallway conversations that sell next year's event.
A conference is not one event. It's twenty events happening in six rooms, and we plan for all of them.
We handle even the most challenging room lighting while staying invisible. Speaker portraits, wide stage shots that show your branding, and the audience reacting.
The sessions people often get the most out of. If your tracks run in parallel, we plan in advance to ensure full coverage.
Sponsors paid for visibility. Booth activity, branded moments, and the shots your exhibitors will want for their own marketing.
Recipients on stage, the handshake, the table shots. We are invisible unless we need to not be.
The photos that end up in next year's promotion. People talking, laughing, and clearly glad to be there.
Add a lit headshot station to your event. As fast as 1-2 minutes per person, delivered within minutes. See how it works
Before the event we build a plan from your run-of-show, so we know what matters and when. If two things you care about collide, you hear about it from us in advance.
During the event we can often push key images straight from the camera to a shared folder, so your social team can post in real time. Ask about availability and pricing. Edited images land inside 24 hours as standard, and same-day delivery is available when you really need it fast.
"He got every shot we asked for and then some. He even went above and beyond and sent some of his favorite shots to us during the event itself. I HIGHLY recommend Jim Stone. Pay the man. We're glad we did."
"Super responsive during the planning process and very professional on-site. He ensured that he fully understood our needs. The photographs from the event turned out great."
"He produces very high quality imagery despite the lighting challenges of indoor corporate events, which are many. I now have a beautiful portfolio of imagery to work from. 10 out of 10."
The things conference organizers ask us most, answered before you have to ask.
Usually fewer than you have been told. Keynotes and general sessions rarely compete with anything else, and concurrent breakouts can be covered far more effectively than a single-room assumption suggests. We go through your run-of-show in advance and tell you honestly where the real conflicts are. If a second shooter genuinely adds value we bring in someone from our roster, people we have worked with for years, and you still get one point of contact, one consistent edit and one gallery.
Yes, and this is most of the planning conversation. We map the agenda against room locations before the event so we know what is reachable and what is not. Where two things you care about genuinely collide, you hear about it from us in advance rather than discovering it in the gallery.
No. Edited images land inside 24 hours as standard, and on multi-day events we deliver in rolling batches so day one is in your hands while day two is still running. If your comms team needs to post during a session, key frames can go straight from the camera to a shared folder in real time.
Yes, and we seek those shots out without being asked. Sponsors paid for visibility, so booth activity, branded moments and logo placements get covered properly. Those images usually end up in the sponsors' own marketing, which makes next year's sponsorships easier to sell.
A run-of-show, a floor plan if you have one, and a short list of the people and moments that matter most. Board members who need to be photographed, the award that matters, the session your CEO is speaking at. Fifteen minutes on the phone covers it.
This is one of the most popular things we do. A lit headshot station drops into your agenda and every attendee walks out with a portrait they will actually put on LinkedIn. Twenty to thirty people an hour, each person gets their gallery by email within minutes, one retouched image included. It costs less than most conference swag and people keep using it for years.
That is most of what we do. Organizers planning a three day event in a city they do not live in should not also have to project-manage their photographer. We know the venues, the load-in quirks and where the good light is.
It depends on hours on site, how much concurrent coverage you need and whether you want a headshot station. Send the dates and the agenda and we will come back with real options, typically within 24 hours.
Share the dates, venue, and what you need covered, and we'll send a real number. We typically reply within 24 hours.
Request a quote